Plan, Do, Check, Act

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It is a legal requirement to have a clear and simple health and safety management system. Even with this, employers have to keep in mind that the workplace is always changing. Therefore, even the best management systems need to be continuously developed. This blog will look at a common method used to manage health and safety practice. Plan, Do, Check, Act. This aims to integrate health and safety into the organisation’s culture rather than have it as a system on its own. It is a continuous cycle.cycling GIF

Plan

Firstly, Plan refers to how you will deal with any issues in the workplace. There is a wide range of elements to consider when planning your policies. The better you plan, the more effectively you can deal with situations when they arise.

Conduct a gap analysis
Identify where you currently are in terms of your health and safety, where you want to be and how to get there. Consider whether your policies cover the whole of your business activities.

Identify employee’s skills
Every organisation needs to make sure that they are getting advice on health and safety and are able to communicate this to their employees. This can be from an internal member of staff or an external consultant. Furthermore, understanding your employee’s skill sets will help assign roles and responsibilities for certain tasks and whether additional staff are required.

Legal Responsibilities
Business responsibilities are dependant on the activities. Legislation affects every activity differently. For example, some activities might require personal equipment covered under Personal Protection Equipment Regulations 1992. Make sure you’re aware of what affects you to ensure compliance and avoid prosecution.

Do

Secondly, Do refers to the delivery of your health and safety policies. Below are some of the key elements.

Assess the workplace
Identify what the main potential hazards are in your workplace. Identify who would most likely be affected by these hazards. Rank them in order of how big the risk is and what the priorities are. This will allow you to put suitable control measures in place to limit the risk.

Get your employees on board
For effective policies, you need to get the employees involved. We discussed this issue in a previous blog which can be seen here. They are more likely to be committed to the policies if they have had an input. The more committed they are, the less likely their standards will drop.

Implementing the plan:
Make sure everyone has the necessary resources to be able to carry out all the procedures correctly and in a safe manner. For this to happen, all the correct tools and equipment need to be provided. For example, guarding on moving parts of machinery.

Check

Thirdly, This section is about the way in which the health and safety policy performance is monitored. It is important to continually monitor performance so any improvements can be implemented.

Test
Conduct tests in order to identify whether any training has been successful. For example, fire drills. Further training requirements can be identified here if things go wrong. In addition, it can act as a good reminder on how to properly operate in the workplace.

Investigate
You need to make sure that you are correctly reporting accidents and near misses. If sufficient data isn’t recorded for accidents then you could be liable for a fine. In addition, this will help prevent the same accident happening in the future.

Act

Finally, Act looks at whether the policies and procedures are being properly followed and have been embedded into the organisation’s culture.

Review
By reporting near misses, you’re getting an insight of what could have been. Use this information to put in measures to prevent it from becoming an accident. Keep up to date with any legislation changes. Update the policy accordingly.

The Plan, Do, Check, Act model will ultimately lead to you to taking actions on all the information gained through the process. By continually doing this process, your policies and procedures will be up to date leading to a safer and more efficient workplace.

Eric’s Top Tip

Each week Eric provides a top tip on the issue at hand. This week he had this to say: ‘The best practice would be to check your management systems annually. However, if there is new legislation or there has been an accident, it would be a good time to review your systems.

How Sure Safety Can Help

Sure Safety will look to keep safety simple for you. Where implementing a health and safety can be daunting, we can help. We will guide you through the steps from Plan to Act. With our unique pricing matrix, we can tailor our services to meet your needs and requirements.

If you want to arrange a consultation, then call us on 029 2086 8802 or email info@suresafety.org. It’s not worth taking the risk on someone’s safety.

Sure Safety can offer consultancy in the following areas: Health and Safety, Risk Assessment, Fire, Accreditation, Training and Policies, Planning and Management Systems. For more information on these services, look at our website. Furthermore, you can check out our Twitter or Facebook.

Because safety doesn’t happen by accident!